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description: On this page you will get an overview over what how to use HelloSign.
---

# HelloSign

**Content: General information, to do's for Head of Program Recruitment and city responsible.**

Everyone who are a part of Future Leaders Global has to sign a few documents. To do so we send them a link from HelloSign, for them to sign it online.

After signing, these documents have to be placed in a folder for us to keep it through the period they have been signed for.

{% embed url="https://www.hellosign.com/" %}

**The Head of Program Recruitment:** Responsible for setting up templates (link) and teaching the city responsible how to collect and download signed documents

* You need the business subscription for the application process, while the pro subscription should be enough for the rest of the year.
* When you have signed in you press template and create a link.&#x20;
  * Add file:  Privacy Policy and Code of Conduct.
  * What role needs to sign: Future Leaders
  * Prepare doc for signing
    * Add signature and date both places.
    * Press continue.
  * Add template name
    * Each city gets their own template to make the downloading process easier.
    * Name: Future Leaders \[city]
  * Create link
  * Activate in-person signing
  * Send tablet setup link
  * Cross out.
  * To double check, you now press the line of the template and check if it says enabled on in-person signing status.
  * The to make more, you just repeat the process.
* By doing so, you can add the link to email.
* The link will be the same for all in one city.

**The city responsible**: Responsible for sending out link, following up to make sure everyone signs it and download it to a folder.&#x20;

* To find link to send out:
  * Press template
  * Press use link
  * Press the line of the link you need
    * the link will appear on your right
  * Copy and add the link to the email
* To see who has signed and download:&#x20;
  * Press documents.&#x20;
  * Press all team documents
  * Write your city in the search felt
  * If you press the downward arrow on a signed document, you will get the option of downloading the document.
  * Download and add the document to a Google Docs folder in your city that is only open for you, the city email and the technical email.
* NOTE: The date of the signature has often been incorrect in HelloSign, however it is correct in the document.

