> For the complete documentation index, see [llms.txt](https://futureleadersglobal.gitbook.io/program/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://futureleadersglobal.gitbook.io/program/toolbox/processes/meeting-design.md). # IDOARRT (meeting design) | | | | --------------- | ---------- | | **WHO** | Solo+group | | **WHERE** | Group-room | | **MATERIAL** | | | **FACILITATOR** | Host | **Introduction:**\ IDOARRT is a simple tool to support you to lead an effective meeting or group process by setting out clear purpose, structure, and goals at the very beginning. It aims to enable all participants to understand every aspect of the meeting or process, which creates the security of common ground to start from. The acronym stands for Intention, Desired Outcome, Agenda, Rules, Roles and Responsibilities and Time. Aligning properly on the IDOARRT making sure everyone is on board and understand the frames, purpose, rules, and goal of the meeting which can save a lot of time not only in the meeting but in the time after the meeting is done.
### How: | | | | ----- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **1** |

Before the meeting/process, prepare a Flipchart / Slide outlining all the points of IDOARRT. See below:

Intention – What is the intention, or purpose, of the meeting? In other words, why have it?

Desired Outcome(s) – What specific outcomes should be achieved by the end of the meeting?

Agenda – What activities will the group go through, in what order, to move toward the desired outcome?

Roles – What roles or responsibilities need to be in place for the meeting to run smoothly? Who is facilitating, and who is participating? Who is documenting, and who is keeping track of the time? What do you expect of the participants?

Rules – What guidelines will be in place during the meeting? These could relate to agreed group norms. They could also relate to use of laptops/mobiles, or practical rules related to a space. Let the participants add rules to ensure that they have ownership of them.

Time – What is the expected time for the meeting, including breaks,and at what time will the meeting end?

| | **2** | At the beginning of the meeting, introduce the IDOARRT, going through point by point. Invite participants to ask questions or make suggestions for changes. Once the group is happy with the plan, go ahead with the rest of the meeting | --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://futureleadersglobal.gitbook.io/program/toolbox/processes/meeting-design.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.